Given the rise of virtual meetings over the last few years, meeting room booking systems are becoming a much more crucial part in our profession. Rather than rushing to book last minute rooms at exorbitant rates, those with meeting room booking software have access to an online database of all meeting spaces that can be tailored to suit their needs. In this blog post we will review the top 3 companies currently on the market and let you know which one is best for your business.
So, we have put together a list of our top three leading meeting room booking platforms.
UberConference
With over 2000 customers in the UK (and counting) and having just won 4 prestigious awards, including one for Best Meeting Room Booking Systems of 2017, UberConference is great if you need a more bespoke system that can draw on your unique business needs.
UberConference offers a range of options that are designed to best suit your needs from online meetings via the new smartphone app or through the web. Online meetings are recorded, edited and shared via the mobile app, or with any other meeting room booking software in your organisation. You can also use it on your desktop.
They also offer a free mobile app for accessing and booking rooms.
You can also customise your menu with any of the businesses you work with. You can even have multiple menus for different events.
Another advantage is that all the information is securely stored on their server making it easy to share. The system will automatically keep a record of who has been in the room and what they have discussed over time, offering business continuity if the meeting should be cancelled or suspended, and facilitating recall and analysis when required.
UberConference is perfect for those who are tight on bandwidth and space – not to mention looking for a more bespoke experience.
Wyndham Pines
Wyndham Pines is designed specifically to cater for small businesses with limited meeting room spaces and is ideal if you’re after a simple and easy-to-use system.
The system is completely free to use and the administrator can schedule meetings by choosing a room on the app.
There is also a feature that allows users to book rooms with just one click of a button.
You don’t need to worry about meeting room booking software not being fit for purpose, Wyndham Pines has been trialled and tested by companies such as the BBC and The Sunday Times.
Wyndham Pines is extremely easy to set up, with simple menus that contain all the relevant information needed.
You can also share the information with other departments in your business.
The booking system also comes with an auto-scan feature, which allows users to enter an event name, their staff name or the meeting room number. The user will then be scanned into the meeting automatically.
Wyndham Pines is a fantastic choice for small and medium-sized businesses that want to make bookings quickly and easily.
Sugar Meeting Room
Sugar Meeting Room is a hosted solution that offers a simple reservation screen through an online portal or mobile app.
Sugar Meeting Room is ideal for those individuals and businesses that are looking to reduce costs and increase profits.
Once you get set up with a premium account, you can begin making bookings instantly without the need for any programming.
There are also additional features such as putting rooms in reserve for a specific date, creating crowd favourites, and scheduling multiple meetings on the same day.
What sets Sugar Meeting Room apart from the rest is its cloud-based platform with many additional features such as video conferencing.
Another great feature is that you can create custom fields such as room capacity, preferred setup, and more.
Small businesses will also benefit from the “Staff” screen where you can see all the meeting rooms in your organisation and who is booking which room.
Sugar Meeting Room is one of the leading on-premise solutions in the UK and offers a range of additional features to help you grow your business.
Conclusion
When looking for the best meeting room booking software, it is important for you to consider what is going to work best for your business. The best way to do this is by creating a list of all the features you think are important and then searching for a platform that has as many of those features as possible.
Sugar Meeting Room offers a simple solution with unlimited meetings and rooms, making it ideal for small businesses that want to make bookings quickly and easily. If you don’t really need the extra features, then this might be the system for you.
UberConference is a smarter choice for online meeting rooms. If you need something that can be more tailored to your business needs, as well as being a little more interactive then UberConference is the best option for you.
Wyndham Pines is designed specifically to cater for small businesses with limited meeting room spaces and is ideal if you’re after a simple and easy-to-use system.
Wyndham Pines is completely free to use and you can make bookings instantly without the need for any programming – this makes it a great option for small businesses.